Terms & Conditions

The PSD Group

CHILDCARE VOUCHERS

The PSD Group accepts some childcare vouchers (CCVs) as a form of payment for bookings. Your booking will not be confirmed until we receive and process your CCVs.  After receiving your booking confirmation email, please contact your childcare voucher provider and quote the reference number found on the dropdown menu when you check out.  Your childcare provider will then contact us to arrange payment.

 

PERSONAL PROPERTY

The PSD Group is not liable for any lost or damaged property.  If you believe that your child has left an item on camp, please contact the Camp Manager who will do their best to assist you.  Lost property will remain on camp until the last day of the season and if not collected before this time unclaimed lost property will be donated to charity.

 

PROGRAMME OF ACTIVITIES

Activity programmes are subject to change in the event of unsuitable weather or other circumstances beyond our control.  Timetables displayed on our website or at the camp are a guide and are subject to change.

 

ILLNESS

In fairness to others, we cannot accept children at our camps/clubs if they are unwell or are still infectious – we are also unable to administer antibiotics or calpol on site.
We reserve the right to exclude a child at any time prior to or during a session due to illness and the parent/carer will be expected to come and collect their child. Non-attendance due to illness will not be eligible for a refund or credit note.

 

LATE PICK UP (FUNWEEKS CAMPS)

Children must be collected by 3pm. Please inform us on 07717 699 380 if you are running late. Failure to collect your child by the allocated pick-up time may result in an additional charge. If we have no contact from a parent/guardian by 3.30pm, we will contact Social Services. We reserve the right to refuse future bookings from parents who continually pick up late.

 

LATE PICK UP (EXTRA-CURRICULAR CLUBS + CHILDCARE)

Children must be collected promptly at the session finish time – if you are unsure of the tie please refer to your confirmation email. If you are running late, please inform us on 07717 699 380. Failure to collect your child by the allocated pick-up time may result in an additional charge. If we have no contact from a parent/guardian after 30 minutes, we will contact Social Services. We reserve the right to refuse future bookings from parents who continually pick up late.

 

COLLECTION PROCEDURE (FUNWEEKS CAMPS)

Please form an orderly queue and inform the camp coordinator the name of the child you are collecting. Your child will be brought to the gate for collection. If someone other than the account holder is collecting; please ensure you inform the camp coordinator in the morning and that the person collecting knows your unique collection pin number. We reserve the right to deny collection if the correct Pin is not provided.

 

SAFEGUARDING

Any signs or suggestion of child abuse or neglect will be investigated and reported to Ofsted, or relevant local authorities and agencies.

 

SPECIAL REQUIREMENTS

It is our policy not to exclude any child due to specific needs and/or medical conditions wherever possible and we endeavour to accommodate children within the camp environment. It is the responsibility of the parent/carer to inform us of any medical conditions and special educational needs or disabilities so we can discuss how best to accommodate the child, and consider whether any reasonable adjustments can be made to ensure they are able to fully participate and enjoy the activities on camp within the staffing ratios. Where we feel that a child is not coping within these ratios, we reserve the right to ask the parent/carer to come and collect their child.

Where a child requires one-to-one support, it is the responsibility of the parent/carer to inform us and discuss with the team if a plan can be put in place. PSD does not provide one-to-one support therefore we are unable to accept children requiring this support without their own carer.

 

CHILD EXCLUSION

PSD follows a ​zero-tolerance policy on discrimination, bullying and persistent poor behaviour of any kind, irrespective of any special needs.  We reserve the right to ask parents to remove children from camps and/or club either for the remainder of the day (part exclusion), or for the rest of the season (full exclusion). No refund will be made for any remaining days booked, and any costs associated with the exclusion will be the parents’ responsibility.

 

OUTSTANDING BALANCES

We reserve the right to suspend any accounts with an outstanding balance and deny entry to our camps and/or clubs until the outstanding amount has been paid in full.

 

NON-ATTENDANCE

Sessions not attended due to illness or otherwise are not eligible for a refund or credit note.

 

CANCELLATION POLICY

 

FUNWEEKS CAMPS

Up to 14 days' notice

Up to 7 days' notice

Less than 7 days' notice

Less than 24 hours' notice

Changes*

Accepted - £5 admin fee.

Accepted - £5 admin fee.

Accepted - £5 admin fee.

Not accepted.

Cancellation

Full refund - £5 admin fee.

Credit applied to account - £5 admin fee.

50% credit applied to account.

Not accepted.

*Changes only apply within the same season (for example summer holidays).

 

EXTRA CURRICULAR CLUBS

Changes*

Accepted - £5 admin fee.

Cancellation

Requires 2 weeks’ notice. Please provide request in writing to funweeks@thepsdgroup.org.uk

Refund will be given for the remaining sessions (not including any that occur within the notice period) - £5 admin fee.

*Changes only apply if a suitable alternative can be found in the same term as the current booking.